Office Admin Jobs In Dubai | Caliberly


Office Admin Jobs In Dubai | Caliberly

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.


  • Answer all incoming calls and handle callers inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Receive and assist clients and escort them to correct destinations; offices, rooms or meeting rooms.
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Answering the queries of all clients: walk in or people who call in or information seekers about properties.
  • Maintaining a record of appointments and coordinate those to the right people in the office.
  • Organise and maintain file system database into spreadsheets, records status for leads generated,
  • Provide general administrative and clerical support including mailing, scanning, copying.
  • Assist in resolving any administrative problems.
  • Prepares DLD standard sales (MOU) and leasing contracts.
  • Prepares different kinds of letters.
  • Handles company leads / inquiries. Follow up actions and record client events and requirements.
  • Schedules meetings and viewings for MD and assisting clients.
  • Checking the Properties listed for sale and for rent on the website.
  • Monitor DLD daily sales transactions.
  • Market research for sales, rental prices and trends.


  • Enter, maintain and update daily property listings bearing in mind Casabella Property Brokers advertisement standards.
  • Secure public information about a property.
  • Control client records and files in full confidentiality.
  • Support requests to import data into CRM from various sources, following established assignment tools.
  • Generate reports such as property listings and availability status for management review.
  • Verify properties in property portals.
  • Repost and republish listings
  • Maintains the listing in portals (Dubizzle, Property Finder and website)
  • Report issues to CRM and Portal technical support team and solve it accordingly.