Office Admin Jobs In Dubai | Caliberly

Office Admin Jobs In Dubai | Caliberly

Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

Responsibilities:

• Answer all incoming calls and handle callers inquiries whenever possible
• Re-direct calls as appropriate and take adequate messages when required
• Receive and assist clients and escort them to correct destinations; offices, rooms or meeting rooms.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Answering the queries of all clients: walk in or people who call in or information seekers about properties.
• Maintaining a record of appointments and coordinate those to the right people in the office.
• Organise and maintain file system database into spreadsheets, records status for leads generated,
• Provide general administrative and clerical support including mailing, scanning, copying.
• Assist in resolving any administrative problems.
• Prepares DLD standard sales (MOU) and leasing contracts.
• Prepares different kinds of letters.
• Handles company leads / inquiries. Follow up actions and record client events and requirements.
• Schedules meetings and viewings for MD and assisting clients.
• Checking the Properties listed for sale and for rent on the website.
• Monitor DLD daily sales transactions.
• Market research for sales, rental prices and trends.

Requirements:

• Enter, maintain and update daily property listings bearing in mind Casabella Property Brokers advertisement standards.
• Secure public information about a property.
• Control client records and files in full confidentiality.
• Support requests to import data into CRM from various sources, following established assignment tools.
• Generate reports such as property listings and availability status for management review.
• Verify properties in property portals.
• Repost and republish listings
• Maintains the listing in portals (Dubizzle, Property Finder and website)
• Report issues to CRM and Portal technical support team and solve it accordingly.