Executive Assistant Jobs In Dubai 2022 | Visa

Executive Assistant Jobs In Dubai 2022 | Visa

Executive Assistant Jobs In Dubai 2022 | Visa

List Of Vacant Positions (Newly Updated)

Job Responsibilities:

• Ensure a good flow of communication and excellent secretarial support is provided for the FHs
• Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, Function Heads, etc. across the broad region.
• Provide assistance to the FHs with private, confidential, and personal arrangements
• Organize agendas, briefing papers and any preparatory paper work
• Sort, priorities and where possible delegate and distribute incoming mail.
• Handle expense claims
• Prepare correspondence, documents and presentation materials – adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner
• Organization of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible
• Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and dispatch off any urgent mail that needs attention.
• Ensure all administrative tasks meet all compliance standards.
• Provide documents and files for meetings.
• Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews
• Screen incoming calls, fielding calls if appropriate and assisting where possible.
• Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa

Job Requirements:

• Minimum of 7 years’ experience in an office support role
• Strong administration and analytical skills
• Experience working in a multinational organization.
• Able to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracy
• Ability to recognize potential issues as they arise and escalate appropriately
• Excellent organization skills, time management
• Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders
• Customer focused, both internal and external with the ability to build effective working relationships
• Multicultural sensitivity is essential including the ability to work effectively as part of a team
• Exceptional communication skills in person, over email, telephone etc.
• Impeccable English
• Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion
• Must be proactive and solution oriented, looking for ways to add value and assist the team
• Intuitive and not afraid to challenge
• Knowledge/experience of the CEMEA region would be an advantage
• Self-motivated and able to use own initiative